Colons and Cross References

[Shannon Wade]

I posted this yesterday:

I am using Microsoft Word 2000 (we are switching over to 2003 soon, but
not soon enough) and I am having a problem inserting a cross reference
into my document. Our manuals are divided up into sections and
sub-sections. What I would like to do is insert a cross reference for an
entire section as a hyperlink so that a person reading an electronic
copy of the document can click and be taken to that section of the
document. When I insert the cross reference, there is always a colon
included. I can delete the colon and save the document without incident.
However, once I click to print, the hyperlinks revert to their original
state. Can anyone offer any help?

Thanks to all who have offered their advice. Unfortunately, none of it
has worked yet. Keep the ideas coming!!

Thanks,

Shannon

[Edgar D' Souza]

Post by Shannon Wade
I am using Microsoft Word 2000 (we are switching over to 2003 soon, but
not soon enough) and I am having a problem inserting a cross reference
into my document. Our manuals are divided up into sections and
sub-sections. What I would like to do is insert a cross reference for an
entire section as a hyperlink so that a person reading an electronic
copy of the document can click and be taken to that section of the
document. When I insert the cross reference, there is always a colon
included. I can delete the colon and save the document without incident.
However, once I click to print, the hyperlinks revert to their original
state. Can anyone offer any help?
Thanks to all who have offered their advice. Unfortunately, none of it
has worked yet. Keep the ideas coming!!

Shannon,
Could you please post:
a) A snippet of the target area (preferably, the text which you
highlighted before inserting the bookmark), for a single
cross-reference which is giving you the problem you describe above.
b) A brief procedure - the steps you follow to create your
cross-reference/hyperlink. More detail is better - tell us the menu
options you use, what dialog you see and what options you choose on
that dialog.

If we can reproduce your problem, we are that much closer to trying to
solve it :-)

Cheers,
Ed.

[Shannon Wade]

I don't highlight any text to insert my cross reference. Basically, what
I do is place my cursor where I would like the cross reference, go to
"Insert", choose the "cross reference" option. This brings up another
menu in a separate window. When I am referencing an entire section the
reference type is "Numbered Item" and the best option we've found for
"Insert reference to" is to use "Paragraph number". This inserts the
Section number with a colon following it. I delete the colon, save, and
go to print. However, when I print, the hyperlink reverts back to its
original state and prints the colon as well. The strangest part is that
this problem seems to be document dependent. It doesn't happen in every
document. But when it does happen in a document, it happens in all
references to a whole section. We have our "Heading 1" style set up to
read "Section 1: Whatever the title of the section is". We have tried
removing the colon from the style. This does not work. I'll happily send
a sample of our problem to anyone off list.

Thanks,

Shannon

Post by Shannon Wade

Edgar D' Souza 12/8/2006 12:30 AM >>>

I am using Microsoft Word 2000 (we are switching over to 2003 soon,

but

Post by Shannon Wade
not soon enough) and I am having a problem inserting a cross

reference

Post by Shannon Wade
into my document. Our manuals are divided up into sections and
sub-sections. What I would like to do is insert a cross reference for

an

Post by Shannon Wade
entire section as a hyperlink so that a person reading an electronic
copy of the document can click and be taken to that section of the
document. When I insert the cross reference, there is always a colon
included. I can delete the colon and save the document without

incident.

Post by Shannon Wade
However, once I click to print, the hyperlinks revert to their

original

Post by Shannon Wade
state. Can anyone offer any help?
Thanks to all who have offered their advice. Unfortunately, none of

it

Post by Shannon Wade
has worked yet. Keep the ideas coming!!

Shannon,
Could you please post:
a) A snippet of the target area (preferably, the text which you
highlighted before inserting the bookmark), for a single
cross-reference which is giving you the problem you describe above.
b) A brief procedure - the steps you follow to create your
cross-reference/hyperlink. More detail is better - tell us the menu
options you use, what dialog you see and what options you choose on
that dialog.

If we can reproduce your problem, we are that much closer to trying to
solve it :-)

Cheers,
Ed.